CHI NL Data Protection and Privacy Policy

Data Protection and Privacy Policy (GDPR Compliant)

This privacy policy applies to CHI Nederland (also known as CHI NL and Nederland ACM SIGCHI Chapter), a non-profit organization based in the Netherlands. We are committed to protecting the privacy of our users and subscribers in accordance with the General Data Protection Regulation (GDPR). In this policy, we describe how we collect, use, and share personal data when you use our newsletter service, our website, and any other services we offer (collectively, the “Services”).

By using our Services, you agree to the collection, use, and sharing of your personal data as described in this policy. If you do not agree with our policies and practices, do not use our Services.

Information We Collect

We collect personal data when you use our Services, including the following:

Full name and email address: We ask for your full name and email address when you subscribe to our newsletter. We use this information to send you the newsletter and to personalize the content we send you.

Affiliation: We optionally ask for your affiliation when you subscribe to our newsletter. We use this information to understand our audience and to tailor the content of our newsletter to your interests.

How We Use Your Personal Data

We use the personal data we collect from you to provide, maintain, and improve our Services. Specifically, we use your personal data to:

Send you the newsletter: We use your full name and email address to send you the newsletter.

Personalize the content of the newsletter: We use your full name and affiliation to personalize the content of the newsletter and to ensure that it is relevant to your interests.

Analyze and improve our Services: We may use your personal data to understand how our Services are used and to improve them.

How We Share Your Personal Data

We do not sell or rent your personal data to third parties for their marketing purposes without your explicit consent. We may share your personal data with third parties in the following limited circumstances:

With service providers: We may share your personal data with service providers who perform services on our behalf. These service providers are bound by contractual obligations to keep your personal data confidential and to use it only to provide the services we ask them to perform.

With legal authorities: We may disclose your personal data to legal authorities if we are required to do so by law, or if we believe in good faith that such disclosure is reasonably necessary to comply with legal process, enforce our policies, or protect the rights, property, or safety of our organization, our users, or the public.

How We Protect Your Personal Data

We take reasonable precautions to protect your personal data from loss, theft, misuse, and unauthorized access, disclosure, alteration, and destruction. However, no internet or email transmission is ever fully secure or error free. In particular, email sent to or from our Services may not be secure. Therefore, you should take special care in deciding what information you send to us via email.

Your Choices and Rights (Under the GDPR)

Under the GDPR, you have the following choices and rights with respect to your personal data:

Opt out of email communications: You can opt out of receiving emails from us by following the unsubscribe link in the emails we send you.

Access, update, and delete your personal data: You have the right to request access to, update, or delete the personal data we hold about you. You can exercise these rights by contacting us at We will respond to your request within a reasonable timeframe.

Lodge a complaint: If you have a complaint about our handling of your personal data, you have the right to lodge a complaint with the relevant supervisory authority.

Changes to Our Privacy Policy

We may update our privacy policy from time to time. We will post any changes on this page and, if the changes are significant, we will provide a more prominent notice (including, for certain Services, email notification of privacy policy changes). We encourage you to review our privacy policy whenever you access our Services to stay informed about our collection, use, and sharing of your personal data.

Contact Us

If you have any questions or concerns about our privacy policy or the handling of your personal data, please contact us at